The point of sale (POS) function of your restaurant or bar goes hand in hand with order and inventory management. Since your stock levels need to be adjusted every time you make a sale, integrating your inventory system with your POS ensures that data is synced and you always have the most accurate information at your fingertips.
So, how do you integrate your POS with your inventory software?
That depends on your point of sale system. For this article, we’re putting the spotlight on Toast, one of the most popular POS providers for restaurants.
If you’re a Toast user (or you’re considering the solution for your business) and want to integrate the software with WISK’s inventory management platform, this post will give you everything you need to know.
Let’s get started.
Toast is a restaurant management system that combines point of sale, front of house, back of house, and guest-facing functions into one platform. Founded in 2013 in Boston, MA, Toast rapidly gained the attention of local restaurants and grew through word of mouth.
Toast caters to various types of restaurants including fine dining, casual dining, fast-casual, bar and nightclub, cafes, bakeries, and multi-location enterprises.
Toast offers both hardware and software solutions, making it an ideal choice for businesses that prefer a one-stop-shop that has an array of features for their restaurant technology needs.
Let’s take a closer look at some of Toast’s most notable features and options.
Point of Sale. Toast offers a cloud-based POS system that enables restaurant staff to record and process transactions. The system lets wait staff take orders tableside, and alerts them when the order is ready. Toast's POS also allows you to take payments, whether it's processing credit cards, debit cards or cash at the table and it has built-in reporting and menu management capabilities.
Order & Pay. With the COVID-19 pandemic, the company launched a contactless ordering functionality that enables diners to place orders and pay at the table using their mobile device. Toast's Order & Pay feature helps restaurant business owners and guests minimize contact and stay safe during the pandemic.
Online Ordering. With Toast, companies can launch an online ordering portal that lets customers place orders and pay with credit cards across all their devices. Orders are sent directly to your kitchen, eliminating the need for double entry. You also get a notification for incoming orders ensuring that you never miss a sale. Toast doesn't collect commissions from orders made through its system. Rather, the company charges a flat fee for restaurants that want to use Online Ordering.
Toast TakeOut. Restaurants that want to implement services like order ahead and curbside pickup can use Toast's TakeOut app which allows guests to order food from their mobile device. Like all of Toast's features, the system's TakeOut capabilities are tightly integrated with Toast's Kitchen Display System, so you can handle all orders quickly and easily.
Toast Delivery Services. Another feature launched during the pandemic, Toast created a feature that allows restaurants to tap into an on-demand delivery network so they can hire drivers to deliver orders.
Kitchen Display System. Toast's Kitchen Display System (KDS) keeps your kitchen staff connected to your restaurant's front of house, so you can take orders and whip up fabulous meals with ease. Built with restaurant-grade hardware, Toast's KDS devices are durable and can withstand higher temperatures. The devices come in multiple screen sizes and you can mount them in your kitchen to ensure maximum visibility.
Toast Flex. This POS device gives you everything you need to process sales at a busy restaurant. Toast Flex is flexible, allowing you to adjust the screen height, mount it to the wall, and flip the screen, making it ideal for nearly any type of restaurant environment. The device enables you to accept all payment types and comes with efficient workflows to keep your restaurant humming smoothly.
Toast Go® 2. Need more mobility in your restaurant? Toast Go® 2 is a handheld POS system that lets you take orders and process payments using a small mobile device. Great for takeout and curbside services, Toast's mobile point of sale system lets you do more with less.
Toast Flex for Guest. Flex for Guest is the company's customer-facing display. It allows customers to view orders and prices so they can verify everything and minimize inaccuracies. The interface also lets them pay through various contactless solutions, including Apple Pay and other digital wallets.
Now that you know all about Toast and its offerings, let’s look at the benefits of integrating it with an inventory management system like WISK.
Conduct theoretical stock counts and inventory analysis. When running a restaurant, there's the actual cost of creating meals and there's the theoretical cost — i.e., how much you should’ve spent if there was no food waste and your portions were 100% accurate.
While POS systems like Toask make it easy to track your actual food costs, surfacing your theoretical inventory data isn’t as simple.
This is where a solution like WISK comes in. WISK allows you to easily see your theoretical inventory quantities and costs, so you can compare them with your actual costs. In doing so, you can spot variances, identify causes of food waste, and make the necessary adjustments.
Know your most profitable items. WISK’s inventory system lets you keep a close eye on your food costs and margins, so you know exactly how much you’re spending. All that information can be incredibly useful when combined with POS data because you can quickly determine which menu items are profitable and which ones are costing you money.
View sales in real-time. When Toast and WISK are integrated, your sales and stock levels are updated automatically, so you can get a real-time view of how your ingredients and menu items are performing.
See what’s selling and what isn’t with a tap of a button and get the pulse of your restaurant wherever you are.
Integrating WISK with Toast POS can help you run a more efficient and profitable restaurant. Consider the following benefits.
Smarter decision-making. Toast POS and WISK give you full visibility into your sales and inventory. When you have the right data at your fingertips, you can make smarter decisions around menu items and pricing, allowing you to improve your offerings and profits.
Less waste. With reliable access to metrics like theoretical inventory, it’s easier to spot and prevent food waste. This means you can make better use of your ingredients and ensure that you’re spending money on the things that count.
Happier customers. With knowledge of your best-performing items, you can keep your shelves stocked with ingredients and products that your customers love. Better menu offerings lead to repeat visits, higher revenues, and a healthier restaurant business overall.
Integrating toast POS with WISK involves a few easy steps. First, notify Toast and WISK that you're granting permission to integrate your Toast account with WISK. From there, WISK and Toast will work together to craft an integration for your restaurant or bar — a process that takes a week or less.
Once the systems are connected, WISK will pull 2 years’ worth of sales data from your Toast account. You can then configure how your data and POS items appear on WISK, so you can conduct stock counts and analyze your inventory data.